The Rona Sailing Project (RSP) is committed to protecting and respecting your privacy. We need to hold and process personal data in order to support the safe running of the RSP and comply with our legal obligations. We do not assume your consent but ask for it in the form of a General Data Protection Consent that you are asked to approve and sign before sailing or volunteering with us.
This policy explains, together with the General Data Protection Consent, when and why we collect personal information about you, how we use it, how we keep it secure and the circumstances when it may be disclosed to others. The policy also explains your rights in relation to that personal information.
If you have any questions, concerns or comments please email us: firstname.lastname@example.org
Who are we?
We are the Rona Sailing Project, based at Universal Marina, Crableck Lane, Sarisbury Green, Southampton SO31 7ZN
Cookies are small text files that can be used by web sites, like www.ronasailingproject.org.uk to make a user’s experience more efficient and to help you access our site faster and more efficiently.
When created, cookies normally don’t contain any personal information. They don’t scan your computer or do any kind of investigation to find out your personal information. Any personal information they might contain is a result of your own input on a website’s form. When a cookie does store personal information, this information is coded in such a way that it is unreadable to any third party who happens to access your cookie folder. The only computer that can read and decode the information is the server that created the cookie in the first place.
The RSP does not sell any information collected by our cookies, nor do we disclose the information to third parties unless requested to by law.
When do we collect your personal information?
We collect personal information at different times. These include when you:
What type of information do we collect?
Common information we ask for includes:
Information which may be provided on your behalf or at your request, for example if:
Why do we collect this information?
When we collect information from you directly we explain the reason for collecting that information at the time of collection. This is usually to facilitate the safe operation of the RSP and your role with the RSP. In addition, when we have obtained your consent to do so:
When do we share your information?
We may share your information with certain third parties including:
We may also disclose your personal information to third parties:
If we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation, or in order to enforce or apply any contract or terms in force between you and us; or to protect the rights, property, or safety of the RSP, its volunteers and those who sail with the RSP.
If you ask, to provide any verification of your qualifications or experience.
We will only disclose as much information as is required for the third party to fulfil the particular function and where required to do so we will require third parties to keep your information secure and not to use if for their own purposes.
We may ask for your consent to use your image or certain personal information for publicity purposes.
How long do we keep your information?
We may keep and process your personal information for as long as necessary to fulfil the purposes we collected it for, or for as long it is necessary to do so for legal reasons.
We will review your personal information regularly to establish whether we are still entitled to process it. If we decided that we are not entitled to do so, we will stop processing your personal information to the extent that it is appropriate to do so and securely delete or anonymise it.
To determine the appropriate retention period, we will consider the amount, nature and sensitivity of that information, the potential risk of harm from unauthorised use or disclosure, and whether we can achieve the purposes for which we process that personal information through other means.
In some cases you can ask us to delete the personal information we hold about you. Please see the section below titled your rights.
Where do we store your personal information?
Your information may be held at our office in fireproof and lockable cabinets, or on secure servers either owned by the RSP or an appropriate provider. Certain information will be carried on each voyage you make with the RSP. We have in in place reasonable technological measures and operational procedures to safeguard your personal information from unauthorised access.
Transferring information outside of the EEA
In some circumstances it may be necessary for limited personal information about you to be transferred outside the EEA, for instance crew information carried on Tall Ships races.
You have the following rights in relation to the personal information we hold about you:
0303 123 1113.
Information Commissioner’s Office
Wilmslow SK9 5AF